American Public Media
  • SCPR, Administration & Operations - 18IC
  • Pasadena, CA, USA
  • Full Time

Benefits Eligible


Who We Are:

Southern California Public Radio (SCPR) is a member-supported public media network whose mission is to strengthen the civic and cultural bonds that unite Southern California's diverse communities by providing the highest quality news and information service on air at 89.3 KPCC, online at LAist.com and through KPCC In Person. Since our founding in 1999, SCPR has been a fast growing, innovative, multi-platform public service newsroom. Every day, our staff helps audiences catch up on the latest headlines, solve the complexities of life in Southern California, and connect curious communities to one another.

Position Summary:

The purpose of this position is to independently perform a wide variety of highly responsible, complex, and confidential administrative support duties for the Board of Trustees and the Senior Vice President, Development (SVP) and the Chief Operating and Financial Officer (CFO/COO), including Board agenda preparation, minutes preparation, and records management; to organize and plan Board of Trustees meetings; to coordinate assigned activities with various divisions, external stakeholders, and donors; and to represent the Board of Trustees and the SVP and CFO/COO with SCPR staff and the public.

This individual will be responsible for overseeing assigned projects and activities, as well as managing daily schedules/calendars, preparing for meetings and managing travel. The ideal candidate will proactively function under tight deadlines in a fast-paced, highly demanding work environment. The skills necessary to succeed in this role call for a very special combination of talent and technical expertise. Critical traits include impeccable organization and attention to detail, ironclad discretion, proven dependability, and ability to confidently make quick decisions with limited guidance. The role requires expert-level organizational skills as well as significant technical expertise in order to effectively perform a wide variety of tasks.

Application deadline: February 7, 2020 at 10pm PT

Position Responsibilities:

  • Plan, oversee, and implement activities related to Board of Trustees including preparing agendas, preparing minutes, and records management. Responsible for all meeting logistics for the Board and seven outstanding Committees, coordinating all meeting preparation activities.
  • Attend all Board and Committee meetings to conduct Board Secretary role, including roll call and vote recording, note taking, and assisting with other Board and Committee member needs during the meeting.
  • Prepare, distribute, and maintain official Board of Trustees meeting agendas, minutes, and records within SCPR timelines and legal guidelines; track and schedule Board agenda items to meet SCPR and legal requirements; provide timely notification of Board requests for information or action to the SVP and CFO/COO, administrators, and other SCPR personnel; provide information and notification of action taken to the Board as requested.
  • Intermittently review and provide administrative support around documents related to SCPR operations; observe, identify, and problem solve office operations and procedures; understand, interpret, and explain SCPR policies and procedures; explain operations and problem solve issues for the public and with staff.
  • Plan, schedule, organize, and oversee the work of on-call clerical personnel when needed.
  • Coordinate and organize the timely workflow of others while maintaining effective and harmonious relationships.
  • Work confidentially with discretion, and effectively to meet demanding schedules and multiple timelines.
  • Compose complex correspondence, and maintain official and complex records and files.
  • Perform confidential administrative and secretarial duties for the Board of Trustees and the SVP and CFO/COO; review and oversee calendar and events daily to assure timely and appropriate coordination of Board and SVP and CFO/COO activities.
  • Act as a liaison between the Board members, SVP and CFO/COO and executive staff, management staff.
  • Assist the Board members and SVP and CFO/COO with involvement and leadership roles in external organizations at the local, state, national levels; gather information, conduct research, compile data, and assist in preparing reports, presentations for the Board or SVP and CFO/COO's review and approval.
  • Prepare agendas for a variety of meetings, committees, and groups; provide administrative support for assigned task forces, committees, commissions, and boards.
  • Research and compile data for draft reports; perform routine and special administrative support for activities and projects, as needed.
  • Provide follow up to assignments given to management or operations staff by the SVP and CFO/COO; provide status reports to the SVP and CFO/COO.
  • Take initiative to evaluate responsibilities assigned to Board and executive leadership, recommend improvements and modifications for CFO/COO approval, and prepare various reports on operations and activities as necessary.
  • Assist in the review, writing, implementation, and distribution of new and revised Board policies; maintain official copies of Board minutes and policies.
  • Communicate and relate effectively with trustees, high net-worth individuals, donors, government and community leaders, and their staffs and offices.
  • Establish and maintain effective, cooperative, and collaborative working relationships with others. Be an integral team player, which involves flexibility and communication.
  • Foster an environment that embraces diversity, integrity, trust and respect.
  • Be familiar with California public meeting laws, such as the Brown Act.
  • Perform related duties as assigned.

Required Education and Experience:

  • Bachelor's degree, preferably in a Finance related field, including but not limited to, Business Administration or Economics, or equivalent experience.
  • A minimum of seven years administrative support experience, including a minimum of three years of C-level executive administrative experience.

Required Skills, Knowledge and Abilities:

  • Intermediate to advanced proficiency with basic computer systems such as MS Suite, and advanced typing skills.
  • Excellent written and oral communication skills required, including editing and proofreading to ensure high quality of communication, documentation, and published information to a Board and executive audience.
  • Excellent interpersonal skills and good judgment.
  • Ability to demonstrate a sense of urgency, initiative, responsiveness, and attention to detail.
  • Strong organizational skills.
  • Ability to handle confidential information appropriately.
  • Ability to work on multiple projects concurrently.
  • Use sound judgment in recognizing scope of authority.

Preferred Skills and Experience:

  • Ten years of administrative assistant experience.
  • Preferred understanding of financial documents such as balance sheets and income statements to provide the CFO/COO with editing support on executive reports that reference these documents.
  • Knowledge of fundraising software.
  • Experience working in a non-profit company.

Licensure/Certification:

  • Notary public preferred.

Reporting To This Position: None

Physical Demands and Working Conditions:

  • Must be able to perform the essential duties of the position with or without reasonable accommodation.
  • Ability to attend special events, including occasional evenings and weekends, throughout Los Angeles and Orange County.
  • Physical Demands: 
    • Required to move about in an office environment and sit for extended periods of time
    • Required to stand for extended lengths of time during scheduled events
    • Required lift a maximum of 25 lbs.   
    • Frequent use of hands for data entry/keystrokes and simple grasping
  • Working Conditions: 
    • Moderate noise level
    • Occasional exposure to prevalent weather conditions

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

We are committed to hiring a breadth of diverse professionals and encourage members of diverse groups to apply.

American Public Media
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